- Open Microsoft Outlook 2016.
- Click on the menu tab File.
- Click on Options.
- Select the Mail tab and then on your right Signatures.
- Click on New and type in a name for the signature.
- Click Ok.
- In the text box type in the content of the signature.
- Click Ok.
The email signature will now automatically appear with each email you send in Outlook. Please note, if you also use webmail or a mobile device to send your emails, you will need to add your email signature in these applications.