How to Set Up a Domain-wide Signature for Webmail

Only users with admin privileges are able to set up a domain-wide signature.

  1. Log in to webmail e.g. with an administrator account.
  2. On the top menu bar, click More to expand the drop-down menu, then click Domain Settings.
  3. On the left bar, click on Signatures (1).
  4. Click New Signature (2).
  5. In the Name (1) field, type in a name for the signature. This is for identification purposes only, and is not visible to recipients.
  6. In the text box (2), include the content for the signature. Make use of variables by clicking on the Custom Variables (3) drop-down menu. This will enable you create a signature template which can be used for all users. You can use the formatting toolbar to change the font, size, colour, and alignment or add links, images, or emojis to the signature.
  7. Click Save (4).
  8. The new signature (1) will appear in the Signatures card. You can edit or delete the signature by clicking on it.
  9. In the Default Signatures card, click on your domain name (2).
  10. Select the signature you just set up.
  11. Switch off Allow users to override this selection (1). This will make the signature a domain-wide signature; the signature will be included for all user messages sent via webmail.
  12. Click Save (2).

The domain-wide signature is only applicable to email messages sent via webmail.

Was this article helpful?

Related Articles

Send this to a friend